Anti-Money Laundering Policy
NOBEL INTERNATIONAL BUSINESS SCHOOL, a regulated entity operating in GHANA and regulated by the NATIONAL ACCREDITATION BOARD makes every effort to remain in full compliance with all applicable anti-money laundering laws, rules and standards in force in Ghana.
To facilitate compliance with anti-money laundering requirements, NOBEL INTERNATIONAL BUSINESS SCHOOL has appointed an ANTI-MONEY LAUNDERING COMPLIANCE OFFICER to oversee its anti-money laundering program. NOBEL INTERNATIONAL BUSINESS SCHOOL has:
(i) Developed and implemented written anti-money laundering policies, procedures, internal controls and systems, which include but are not limited to:
- customer identification program and procedures;
- procedures to collect and refresh, as appropriate, customer due diligence information;
- processes to assess risk at both the program and customer level;
- processes and systems to monitor customer transactions and activity;
- processes and systems to identify and report suspicious activity; and
- processes to keep required records.
(ii) Developed a program to train employees in anti-money laundering detection and prevention procedures, and also subjects its anti-money laundering policy to regular independent audit.
(iii) NOBEL INTERNATIONAL BUSINESS SCHOOL cooperates fully with law enforcement and regulatory investigations and inquiries, does not do business with blacklisted entities and is compliant with all legal provisions.
(iv) NOBEL INTERNATIONAL BUSINESS SCHOOL complies fully with AML Laws, Regulations and Circulars etc., issued by the Financial Intelligence Centre (FIC), National Accreditation Board (NAB) and other relevant authorities.
Nobel international Business School (“the Company”) is committed to the highest standards of Anti-Money Laundering (AML) and Combating Financing of Terrorism (CFT) compliance and requires Management and employees to adhere to these standards to prevent use of its products and services for money laundering/ terrorist financing purposes.
The Company will examine its AML/CFT strategies and objectives on an ongoing basis and maintain an effective AML/CFT policy that reflects best practices. Compliance with this policy is the responsibility of all Directors, Management and employees.
The policy is formulated and directed by the Anti-Money Laundering Reporting Officer (AMLRO). The program includes clients screening and monitoring requirements, Know Your Customer (KYC) policies, sanctions policy, record-keeping requirements, reporting of suspicious transactions in accordance with established AML/CFT framework.
The standards set out in this policy are minimum standards based on applicable legal and regulatory requirements and applies to the entire Company. The requirements are intended to prevent the Company, its employees and clients from being used for money laundering, terrorist financing or other financial crime. Thus, the policy establishes the general framework for the fight against money laundering and financing of terrorism.
3. DEFINITION OF KEY TERMS MONEY LAUNDERING
Money Laundering is the process in which the proceeds of crime are transformed into ostensibly legitimate money or assets. It involves the introduction of assets derived from illegal and criminal activities (predicate offences) into the legal financial system and business cycle. These predicate offences include drug trade, child trafficking, forgery of money, organized crime etc.
Generally, there are three (3) stages of money laundering:
Placement: involves the introduction of illegally obtained assets/funds into the financial or non- financial institutions
Layering: involves conducting a series of simple or complex financial transactions aimed at concealing the source or identity of the assets. The transactions are designed to hamper the audit trail, disguise the origin of the funds/assets and provide anonymity.
Integration: involves placing the laundered proceeds back into the economy in such a way that the funds/assets re-enter the financial system as apparently legitimate funds.
These stages are not static and overlap broadly.
FINANCING OF TERRORISM CRIMES
Financing of Terrorism is providing funds directly or indirectly knowing that the funds are to be used to fund terrorist acts or organizations.
4. LEGAL FRAMEWORK
The legal framework for AML/CFT regime includes:
- Anti-Money Laundering Act, 2008 (Act 749)
- Anti-Money Laundering (Amendment) Act, 2014 (Act 874)
- Anti-Money Laundering Regulations, 2011 (L.I.1987)
- Anti-Terrorism Act, 2008 (Act 762)
- Anti-Terrorism (Amendment) Act, 2012 (Act 842)
- f. Anti-Terrorism Regulations, 2011 (L.I 2181)
5. MINIMUM REQUIREMENTS
The following minimum requirements shall be adhered to:
6.1 Know Your Client (KYC)
There shall be implemented a KYC manual that shall provide detailed KYC requirements for various classes of clients.
Customer Identity must be ascertained:
- When on-boarding a new Students.
- Anytime a student’s transacts busine
- Whenever a third party makes payments on behalf of a student/client.
- Whenever a student/Client makes cash payments of GH¢5,000 and above or its equivalent in foreign currency;
- When there is a change in the bio-data of the student/client.
- Whenever a student requests for upward adjustments in premiums mid-term.
- There are doubts about the veracity or adequacy of previously obtained Students identification data
- There is a suspicion of money laundering or terrorist financing.
6.2 Identification of Ultimate Beneficial Owner (UBI) – When dealing with Companies, the identity of the ultimate beneficial natural person/ individual who owns, controls the client or its assets or on whose behalf the payment is made must be established and verified.
6.3 Student Identification Verification Platforms- The Company shall implement appropriate ID verification platforms for verification of Clients and third parties’ identities.
6.4 Due Diligence on Contractual Parties: The Company shall implement appropriate due diligence measures on all entities and individuals it contracts with.
6.5 Client Policy Monitoring- Permanent monitoring of student’s educational payments shall be implemented to detect unusual/suspicious transactions. The Head of Accounts Department shall monitor and report any unusual payments to the AMLRO by way of Suspicious Transactions Reports.
6.6 Forbidden Businesses– No business shall be transacted with shell companies. No business shall be issued to anonymous clients or in fictitious names.
6.7 Suspicious Transactions Reporting (STR) – Employees are encouraged and mandated to immediately report all suspicious transactions to the AMLRO for further investigation and report to the FIC. STRs must be filed when Customer:
- Presents fake documentation; or
- Is found to have been suspect in news publications e.g. Wanted Persons etc.; or
- Is involved in identity theft, that is, presents fake Identity card to impersonate someone else in order to have access to a transaction; or
- Fails to complete the required Customer Relationship Form within the stipulated time.
6.9 Employee Monitoring-There shall be zero tolerance for Employees who engage in fraudulent activities. Such persons shall be deemed unfit to work with the Company and their appointment terminated.
6.10 Anti-Money Laundering Controls- The AMLRO shall ensure by adequate customer and business-related controls that all applicable AML/CFT requirements are adhered to and properly functioning.
6.11 Anti-Money Laundering Training – All employees (temporary and permanent) and accountants shall undergo periodic AML/CFT training. Initial training shall be conducted as part of orientation program for newly employed staff and Programs managers and subsequently every two (2) years. Training shall however be risk-based and shall focus largely on programs managers, accountants. Directors shall also be trained periodically.
6.12 Anti-Money Laundering Risk Analysis- The Company shall set up systems to assess the level of client risk and implement appropriate mitigation measures. Also, the Company shall undertake comprehensive AML/CFT risk assessment prior to the launch or use of new products, services, practices and technologies and take appropriate measures to manage and mitigate the risks.
6.13 Politically Exposed Persons (PEPS) – The AMLRO shall maintain a list of PEPs. The list must be updated monthly and sent to accountants. PEPs are individuals who are or have been entrusted with prominent public
functions both in Ghana and foreign countries and those associated with them. They include:
- Heads of State or government
- Ministers of State
- High ranking political party officials
- Senior public officials
- Senior Judicial officials
- Senior military officials
- Chief executives of state-owned companies/corporations
- Diplomats and reps of foreign countries and organizations
- Family members or close associates of PEPs
- Businesses/ organizations belonging to a PEP
The PEPs List will also contain names of High Risk and Blacklisted Persons or entities.
6.14 AML/CFT Software-The Company shall implement Anti-Money Laundering software depending on its exposure to AML/CFT risk, upon approval by the Board.
7. ROLES AND RESPONSIBILITIES
The Board of Directors shall approve the AML policy and oversea compliance.
7.2 ANTI-MONEY LAUNDERING REPORTING OFFICER (AMLRO)
The AMLRO shall be equipped with the relevant competence, authority and independence to implement this policy. The duties of the AMLRO include:
- Developing and ensuring compliance with the Company’s AML/CFT policy;
- Receiving and vetting Suspicious Transaction Reports (STR) from employees;
- Filing and CTRS and STRs with the FIC;
- Co-ordinating the training of Directors, employees and accountants in AML/CFT awareness, detection methods and reporting requirements;
- Being a point-of-contact for employees on issues relating to money laundering and terrorist financing;
- Filing appropriate returns/reports at National accreditation Board (NAB);
- Supervising the monitoring of employee’s Policies for signs of money laundering;
- Oversee compliance with record keeping and independent testing.
- Maintaining a Register of enquiries made by the FIC and other law enforcement agencies.
- Maintaining a list of domestic PEPs, High Risk and Blacklisted Persons.
- The training program shall encompass all Board of Directors and Employees. For newly recruited Employees, AML/CFT training shall form part of the orientation program.
- The timing, coverage and content of the employee training program must meet the Company’s perceived needs. And must be commensurate with the established level of AML/CFT risk that the Company is exposed to. Training will be risk based with focus on the following category of persons:
- Accountants– KYC begins with gathering the right information about the client
- Program Managers– review the information above and risk rate to ensure that high risk persons are not on-boarde
- Programs Directors– ensure that payments are made to rightful
The Training program shall be developed at the beginning of every year by the AMLRO in collaboration with the relevant departments.
- Training may be conducted internally by qualified staff or by external resource persons.
- The basic elements of the employee training program shall include:
- The nature of money laundering
- Money laundering ‘red flags’ and suspicious transactions
- Reporting requirements
- Customer due diligence
- Risk-based approach to AML/CFT
- Record keeping and retention poli
- AML regulations and offences
- The Company shall submit half yearly Reports to the NIC on its level of compliance
- The annual AML/CFT Employee training program for the coming year shall be submitted to the NIC and FIC not later than the 31st of December every year.
9. WHISTLE BLOWING
Employees must co-operate fully with the NAB and other enforcement agencies to ensure compliance with the AML/CFT laws. Employees must report all violations of this policy to the AMLRO. Such reports shall be confidential and the whistle blower shall be protected from victimization. Any violations by the AMLRO must be reported to the President.
The Company through the MIS Department (Records) shall keep records of the following:
- All Proposal forms
- Types and details of ID cards used by Students for each transaction;
- All CTR and STR made to the AMLRO & FIC.
Notwithstanding that the AML (Amendment) Act, 2014 (Act 874) has reduced the statutory record retention period to 5 years, the Company shall maintain the 6 years duration in conformity with the Limitations Act, 1972 (NRCD 54) which allows persons to take legal action on simple contracts within 6 years after the cause of action has accrued.
Independent internal audit of the AML/CFT policy and its implementation shall be conducted by the Internal Audit Department annually and a written Report of Compliance made available to the Board Audit & Risk Committee. The Report of Compliance must be submitted to the NAB & FIC.
This policy shall be reviewed periodically to reflect all new risks of money laundering identified. The revised Policy upon approval by the Board shall be submitted to the NAB & FIC. Where new areas of risk are identified, additional procedures shall be designed in the form of a Contingency Plan and submitted to the NAB & FIC.